NagataCONNEX Executive Legal Search specializes in the recruitment and placement of lawyers and legal support staff at all levels of seniority into law firms and corporations. We act for some of Canada’s leading law firms and corporations, helping them to build dynamic teams and in-house legal departments.
We are now looking for an Office Manager who will play an important role in supporting the team and helping to ensure our office runs smoothly and efficiently. The Office Manager will be primarily responsible for providing client service to candidates and clients. This includes answering and directing phone calls, greeting candidates and clients as they arrive for meetings as well as responding to and providing updates throughout the recruitment process to applicants. In this role, the successful candidate will also be coordinating and scheduling client meetings and interviews for search campaigns. The Office Manager will also be responsible for maintaining our database and filing systems, preparing expense reports, processing payment of invoices, acting as the main contact with third party suppliers and service providers as well as processing incoming mail and coordinating outgoing mail and couriers. In addition, this individual will be able to get involved in conducting research on and calling into the legal market.
The ideal candidate will have a university degree or college diploma and at least 2 years’ experience administrative or secretarial experience in a professional office setting. This position requires proficiency in Microsoft Office applications (Outlook, Work, Excel) and excellent verbal and written communication skills. Strong computer literacy (social media and webpage management) would be an asset. The ability to be discrete and maintain confidentiality as well as be resourceful, take initiative, multi-task and prioritize will be required to succeed in this role. The individual must be professional and polished and possess common sense and a great attitude. We are conveniently located in the Financial District in Toronto, with easy access to the subway and Go Transit and are in the office Monday/ Wednesday/Friday.
This position is well-suited for someone seeking to be a part of a professional and very collegial office, and be a valuable member of the team. For the right candidate, there would be opportunities to grow professionally in this role. If you would like to be part of this organization, please submit your CV to Helena Osiro at NagataCONNEX Executive Legal Search at the contact information below.